Editable OHS Act and Regulations Appointment Templates

A comprehensive collection of professionally drafted legal appointment letters for South African employers, contractors and health and safety professionals.

The pack is aligned with the Occupational Health and Safety Act 85 of 1993, as amended, and its applicable regulations. It assists employers in formally assigning health and safety duties, responsibilities and authority to competent persons within the workplace.

The pack includes applicable appointment templates for roles such as:

• Chief Executive Officer – Section 16(1)
• Delegated Chief Executive Officer – Section 16(2)
• Health and Safety Representative – Section 17
• Health and Safety Committee Member – Section 19
• General Machinery Regulations Competent Person
• Machinery Supervisor
• Assistant Machinery Supervisor
• Electrical Installation Responsible Person
• Electrical Machinery Competent Person
• Electrical Machinery Supervisor
• Risk Assessor
• Incident Investigator
• First Aider
• Fire Equipment Inspector
• Fire Warden
• Emergency Coordinator
• Evacuation Marshal
• Occupational Health Practitioner
• Occupational Medical Practitioner
• Occupational Hygiene Practitioner
• Hazardous Chemical Agents Coordinator
• Hazardous Biological Agents Coordinator
• Ergonomics Risk Assessor
• Asbestos Competent Person
• Lead Programme Responsible Person
• Noise Monitoring Responsible Person
• Confined-Space Supervisor
• Permit-to-Work Authorised Person
• Working-at-Heights Supervisor
• Fall Protection Plan Developer
• Lifting Machinery Inspector
• Lifting Equipment Inspector
• Pressure Equipment Responsible Person
• Forklift and Driven-Machinery Operators
• Contractor Health and Safety Responsible Person
• Other workplace-specific competent persons

Each editable template provides for:

• The appointee’s full name and position
• The applicable legislative reference
• A clearly defined scope of appointment
• Assigned duties and responsibilities
• Area or department of responsibility
• Required qualifications and competency
• Authority to perform the assigned duties
• Effective date and duration
• Employer authorisation
• Formal acceptance by the appointed person
• Signatures and recordkeeping

Ideal for:

• Employers and business owners
• Manufacturing and industrial facilities
• Warehouses and distribution centres
• Retail and commercial businesses
• Workshops and engineering operations
• Property and facilities managers
• Contractors and service providers
• Health and safety consultants
• SHEQ managers and officers
• Workplace health and safety file preparation

Key benefits:

• Fully editable and reusable templates
• Professionally structured appointment wording
• Supports clear allocation of health and safety responsibilities
• Helps standardise legal appointments across the organisation
• Saves significant document-development time
• Suitable for workplace and contractor health and safety files
• Adaptable to different industries, departments and risk profiles

Important notice: The appointments required will depend on the employer’s activities, equipment, workforce, hazards and risk profile. Purchasing or issuing an appointment letter does not automatically establish legal compliance. Employers must ensure that every appointment is applicable and that the appointed person possesses the required training, knowledge, experience and competency.

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